CCDA Board Leadership Roles

The officers of the CCDA shall be the President, the President-Elect, immediate Past-President, the Secretary, the Treasurer, and the Regional Coordinator. The Treasurer and Secretary shall be elected on alternate years by the membership for a two year term. The Regional Coordinator, Committee Chairpersons and Special Interest Chairpersons are appointed for a one-year term by the CCDA President.

President-Elect/Membership Chair: CCDA officer, elected position (1st of 3-year commitment)

• The President-Elect position is the first of 3-year commitment, serving as President-Elect for one year, then President for one year, then Past-President for one year.
• The President-Elect attends all CCDA Board meetings throughout the year.
• The President-Elect serves as Membership Chair and/or supports membership growth and communications efforts.
• The President-Elect serves as Licensing Liaison (see Legislative/Public Policy Chair), if there is not Legislative/Public Policy Chair in place, to help maintain coordination and communication of licensure efforts.

Membership Chair:
The CCDA Membership Chair shall be responsible for correspondence and membership packets to new and renewed members, as well as proactive outreach to inactive members who have chosen not to renew their membership, for maintaining a membership table at the California Career Conference, NCDA Conference, and other regional conferences as needed. Also, the Membership Chair is responsible for initiating efforts to increase the number of new CCDA members through revision of recruitment materials and publicity.

Licensing Liaison:
See description below under the Legislative/Public Policy role.

President: CCDA officer (2nd of 3-year commitment)

• The officer serves as leader of the CCDA Board and presides over a minimum of four board meetings per year. This commitment also includes serving as President-Elect and Past-President. Total board term is three years.
• The President shall be the chief elected officer of the State Association. He or she shall: 
  • Preside at all State meetings of the Association.
  • Be Chairperson and preside at meetings of the Executive Board.
  • Appoint chairpersons and members of all committees, except as otherwise specified in the Bylaws, and shall be an ex-officio member of all committees, except the Nominating Committee. The Chairpersons shall have voting privileges on the CCDA Executive Board.
• In this role, the President attends all CCDA meetings and represents CCDA at relevant meetings of affiliated organizations. The CCDA President also provides assistance by:
  • advancing, fostering, and promoting the practice of career development and career education by stimulating, promoting, and conducting research.
  • overseeing and assisting the Regional Coordinator and appointed chairs. 
  • creating and fostering partnerships with other professional organizations.

• The President writes and submits the quarterly President's Message for publication of the CCDA News.
• The President also serves as the Awards Chair.

Awards Chair:
The CCDA Awards Chair oversees annual awards designation process, forming a selection committee, following awards selection process and criteria verification, ordering award certificates and the Grutter and Swan award plaques, and arranges for the presentation of all CCDA awards at the annual CCDA Membership Meeting (usally held at a CCDA-sponsored conference).

Past-President: CCDA officer (3rd of 3-year commitment)

• This officer position also includes serving as President-Elect and President. Total board term is three years.
• The immediate Past-President shall serve as the Chairperson of the nominating committee for CCDA elected positions.
• The Past-President also orders the Grutter and Swan award plaques and arranges for the presentation of these awards at the CCDA Membership Meeting.
• The Past-President is a back-up to the President in whatever way needed to insure that CCDA is a viable organization that offers exceptional service to its members and is committed to its mission:
  • promoting professionalism and ethical conduct in the career development profession
  • serving as an effective voice for career development and its practitioners in the State
  • supporting professional development of career development service providers
  • advancing, fostering, and promoting the practice of career development and career education by stimulating, promoting, and conducting research
  • overseeing/assisting Legislative/Public Policy Chair
  • creating and fostering partnerships with other professional organizations.

Professional Development/Program Chair:
To provide overall leadership and direction for proposal selection and coordination of CCDA sponsored conference programs and professional development activities. Duties include sending out a request for proposals, receiving requests, gathering a subcommittee to assist with evaluating requests, making recommendations of programs to be presented to conference planning committees and be part of the selection process.

Secretary/Historian: CCDA officer, elected position (2 year term, elected alternate year from Treasurer)

• The Secretary shall keep minutes of all meetings at which the Association officers preside and shall conduct correspondence for the Association.
• This is an elected position for a two-year term in which the officer records meeting minutes during the CCDA Board meetings. The Secretary forwards minutes to the CCDA President for review before posting on the web. The Secretary notifies all board members by email that the minutes are complete and ready to view in the Board-only area of the CCDA website. Minutes are then approved at next Board meeting and can then be released to member-view area of website.
• Promote CCDA events and membership at local chapter meetings, assist Communications/Member Services Chair as needed. 

Treasurer/Finance Chair: CCDA officer, elected (2 year term, elected alternate year from Secretary)

• This is an elected position for a two-year term.
• The Treasurer shall represent the State Association in assuring the receipt and expenditure of funds in accordance with the directives established by the Executive Board, and shall be under such mandate as determined by the Executive Board.
• The Treasurer is responsible for ensuring the accuracy and integrity of the financial statements of the Association. Specifically the Treasurer will:
  • Collaborate with the President in preparation of annual budget.
  • Prepare the Annual Budget for approval by the CCDA Board.
  • Approve all CCDA expenditures.
  • Process all CCDA expenditures and income.
  • Monitor expenditures to ensure adherence to budget.
  • Present CCDA’s Financial Report at Board meetings and notify the Board of any financial concerns.
  • Manage separate account of CCDA funds.
  • Oversee/assist the Director of Marketing & Public Awareness.

Regional Coordinator: CCDA officer, appointed position (1 year term)

• Write the “Chapter Check-in”, a CCDA News quarterly summary of past and future events going on in California.
• Organize annual meeting, generally by teleconference, of all Chapter Chairsfor idea exchanges and brainstorming for chapter events.
• Visit local Career Development masters programs (i.e. JFK and S.F. State) to promote student membership in CCDA as well as participation in CCDA sponsored conferences. The Regional Coordinator is not expected to travel statewide but should instead coordinate with Chapter Chairs to help with similar outreach efforts throughout northern and southern California regions. 
• Act as human information center for all that is going on in CCDA. Act as liaison between CCDA members and board.
• Promote CCDA events and membership at local chapter meetings.
• Coordinate/develop meetings for new local chapters. 

Communications Chair/Member Services: appointed (2-year term)

The Communications Chair is a two-year term appointed by the President. The role requires strong writing and editing skills as well as expertise in website content development, membership data managment, and merchant account/gateway configuration.

• Run CCDA website, including content development and CCDA News page; eblasting of announcements and newsletters; discussion forums and links with social media; membership database; events calendar; event registration; financial transactions; mail server and CCDA email accounts; domain registration maintenance; merchant account and gateway configuration and monitoring; and coordination with vendor technical support.
• Monitor CCDA email and respond to member issues as well as all other correspondence.
• Develop and/or gather, edit and post all website content. Brainstorm and plan issue topics to reflect current needs and interests of readership. 
• Follow up regularly and proactively with Regional Coordinator and Chapter Chairs to ensure constant updates on all chapter activities. Secure Activity/Event Announcements and Activity/Event Reports for prompt news posting and event calendaring.
• Secure quarterly submissions of President's Message, Legislative/Public Policy, and Chapter Check-in reports for CCDA News.
• Maintain dynamic news updating on CCDA News page of website. Eblast to full membership quarterly newsletters in fall (October 1), winter (January 1), spring (April 1), and summer (July 1).
• Include as regular features in CCDA News: featured news; President’s Message; News from the Capitol; Chapter Check-in; Member News; Upcoming Events.
• Maintain, update and communicate editorial guidelines, web administration instructions, and advertising policies.
• Establish and maintain editorial policies and procedures, including web content development instructions, formatting standards for submitted copy, advertising and calendar listing policies and fees, printing and web posting instructions, design and printing costs, art and graphics technical requirements, and subcontracting contacts (designer and printer) in the case of printed newsletters or other materials.
• Select layout, design, typography, graphics and photography to create an easy-to-read, appealing, informative product. Ensure established design template and standards are met whether produced online or in print.
• Be proficient with web WYSIWYG editor as well as word processing and desktop publishing software for printed materials.
• Maintain web archives of published material (including news, features, past events in Eventspiration page, etc.) as well as file of topics covered with issue dates, and ideas for future topics.
• Label and load files and documents for and from conferences and professional development seminars.
• Produce regular data exports to analyze membership trends and identify data corrections.
• Maintain (and periodically email to communications box) continually updated WebADMIN document with administrative instructions, contacts, domain and access details to run website.
• Propose and secure approval of annual budget for website, newsletter and other communications efforts.
• Attend all CCDA Board meetings.

Member Services:
The Member Serivces role is part of Communications because much of it is supporting members with database research and member renewals assistance, as well as admin login and processing of check-paid members. The Member Services person also responds to member calls and email questions. The Member Services role also promote member benefits by coordinating with the Membership Chair, Marketing/PR Chair, and Regional Coordinator. Member Services also involves helping to develop and promote value-added programs and web-posted resources for members.

Marketing/Public Awareness Chair: appointed (1-year term)

• Develop CCDA marketing plan.
• Promote CCDA externally, educate and inform the public and career professionals about the field of career development.
• Promote National Career Development Month in California.
• Encourage coordination of events at the local level.
• Support local chapters in promoting their events.
• Support licensure coalition for counselors.
• Write, edit, and produce press releases, public service announcements, newsletter and newspaper articles and marketing materials.
• Make recommendations to CCDA Executive Board, which enhances the public awareness of career development issues, trends and professional services.
• Target audiences include professionals and/or potential clients in:
  • High schools, middle schools, elementary schools
  • Community colleges
  • Universities
  • Government agencies
  • Non-profit agencies
  • Private practice
  • Corporations, small business
  • Outplacement agencies
  • Career coaches and like organizations
  • Unemployed
  • General public

Legislative/Public Policy Chair: appointed (2-year term)

• This position is a two-year commitment with several essiantial components: 
• Fulfill role of Licensing Liaison (see below), or coordinate with and support Licensing Liaison to ensure CCDA representation at regular CCCL meetings and execute voting authority when appropriate, and to avoid duplication of efforts when both a Legislative/Public Policy Chair and a Licensing Liaison are in place (in years leading up to counselor licensure in California, a Licensing Liaison became a dedicated role due to workload). 
• Peruse legislation introduced or amended each year to identify bills that might concern CCDA.
• Analyze pending California legislation of interest to and recommend action if appropriate to support, oppose, or seek amendment in accord with that framework. Bill analyses will include a careful reading of each bill, including amendments, as well as reports of pertinent legislative committee action, and may also include consultations with legislators and/or their staffs, as well as with other CCCL members (formerly this coordination was with California Counseling Association's PPLC members and/or CCA Legislative Counsel).
• Maintain liaison with pertinent State agencies that impact CCDA’s Mission, Purpose, Bylaws, etc; e.g., Department of Education, Employment Development Department, Community College Chancellor’s Office, Department of Social Services, University of California system, California State University system, Department of Rehabilitation, and California Workforce Investment Board. Inform CCDA Board and general membership of policies and activities of such agencies that impinge on CCDA and recommend CCDA positions and actions as appropriate. 
• Communicate with State policy makers—e.g., legislators, the Governor, or agency officials—on behalf of CCDA concerning our positions on bills or other policy matters.

Licensing Liaison:
Represents CCDA at CCCL Board meetings and serves as a director on the CCCL Board. Communicates progress of the coalition's efforts to CCDA membership by writing "CCCL Updates" published in the CCDA newsletter and available as a link at the CCDA website. Participates in the long-term strategic planning of the Coalition, work with the lobbying firm hired to guide the process of drafting and introducing legislation and securing legislative sponsorship and support. Disseminates information to CCDA chapters for fundraising and advocacy activities, including advocacy training. Communicates requests for support, contacting legislators, letter-writing, etc, as needed to CCDA membership, via direct emails or other means.

Graduate Student Representative: appointed (1-year term)

• With the assistance of a project team, the graduate student representative will be responsible for the entire state of California.
• This person will identify all graduate programs in career counseling in the state of California and connect with those programs (via email or letter) to make them aware of CCDA.
• The graduate student representative will work with the Regional Coordinator to help ensure that CCDA, as an organization meets graduate students’ needs and helps identify new programs that would help graduate students in the field of career counseling.
• The graduate student representative will work with the Communications Chair to develop and maintain a “graduate student” page on the CCDA website that has important graduate student information and resources.

Board Consultant: appointed (Member at Large, 1-year term):

• Provides guidance and consulting to CCDA Board using their past knowledge and experience as a career professional.
• Attendance at CCDA Board meetings subject to member’s availability or upon request.